EPA RRP compliance checklist for renovation contractors

1. Start with the property and the actual scope

EPA's RRP program generally covers paid work that disturbs painted surfaces in pre-1978 housing and child-occupied facilities. Begin by checking the property's age, use, location, and planned disturbance against the applicable program. The contractor overview linked below explains the federal scope.

For your intake sheet, record the street address and unit, the customer, the proposed work, and the person who will resolve unanswered questions. Save the estimate beside these details. If the estimate says 'repair trim' but the crew later replaces windows, update the scope before treating the earlier review as complete.

2. Build a pre-start record

Put credentials, the assigned renovator, and the pre-renovation education record on the same pre-start review. These are different parts of the workflow. An office administrator can track missing documents without substituting for the person responsible for the work.

Use an explicit status such as 'awaiting owner receipt' or 'certificate needs review.' Avoid a single green status that hides unfinished items. Agree on who will check the record before the scheduled start, and make unresolved questions visible to that person.

• Confirm the property, scope, and administering program.
• Review firm and individual credentials for the work location.
• Identify the owner and any separate occupant or facility contacts.
• Check the pamphlet-delivery record and scheduled start date together.

3. Collect details when they are easiest to explain

A photograph named 'IMG_4032' becomes more useful when the job file explains its room, date, and purpose. Ask the crew to attach that context while they still remember it. Keep signed forms readable and save the complete document, including continuation pages.

Set a short daily office review: what changed in the scope, which records arrived, and what is still waiting on a person? This is an administrative habit, not a substitute for the certified renovator's responsibilities or the required work practices.

4. Close the record as deliberately as the job

Review the final file against the work actually performed. Resolve unexplained blanks, confirm the appropriate cleaning or clearance documentation is attached, and identify the information that must go to the customer under the applicable rules. Assign the handoff before invoicing so a billing event cannot quietly pass it by.

Download a copy and open it as if you were the recipient. Can someone identify the property, understand the record, and read the supporting documents? RRP Central brings forms, credentials, and evidence together and shows unfinished records; the firm's review remains part of the process.